Responsible for the

accounting

duties to support the day-to-day operations of the Terminal.

Supervises the

Administrative

Assistant(s)

their

daily work and

delegates

the

work

needed

Assist

customers over

the

phone

and

person.

Responsible for

Billing,

NR,

NP,

local

credit and collections, daily inventories and provides clerical

support

for the

Marketing

and

Administrative

Manager

at the

Plant

level.

Defines

and assigns

job

responsibilities

for

all

other

office

personnel.

ESSENTIAL

DUTIES

AND

RESPONSIBILITIES

Assist customers by taking sales orders, payments and vehicle requests via telephone, radio, or in person, and communicating their needs to appropriate personnel as needed.

Assist with new account set up and updating customer accounts as needed.

Check to be sure customer accounts are in good standing before goods and/or services are provided.

Obtain customer purchase orders as needed before goods and/or services are provided.

Record and disseminate credit card payment information.

Assist site managers with correspondence, spreadsheets, databases etc... as needed.

Responsible for the daily balancing of cash drawer, plant sales, and truck sales.

Process daily bank deposits.

Communicating with plant personnel for customer service on dock or in warehouse.

10.

Assisting to run autopay twice per month.

11.

Updating KIBSD gas report, balancing and posting credits twice per month.

12.

Keeping inventory on office supplies, truck delivery tickets, envelopes, door hangers and various forms.

13.

Research customer accounts for discrepancies as needed.

14.

Troubleshoot discrepancies in daily work.

15.

Daily filing of invoices and delivery tickets.

16.

Assist Drivers with customer questions and adjusting customer deliveries as needed.

17.

Use radio or phone to dispatch customer fuel orders to Drivers.

18.

Participate in inventory control, quarterly counts and assist with month end routines.

19.

Assist in making phone calls to customers about their account, tank condition, road conditions or animals.

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Arctic Slope Regional Corporation

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Administrative Supervisor