Arcata Associates is seeking a

Payroll Accountantto work as part of a close-knit team, as well as independently, to support employees in multiple locations.

Essential Duties and Responsibilities:

Payroll

Imports weekly hours from timesheet system and/or labor files into payroll system.

Enters data for new employees, terminating employees, salary changes, benefit changes, etc. based on information provided by HR on the Employee Notice (EN) form.

Prepares the Payroll Batch and reconciles to payroll register.

Transmits payroll to the outside payroll processing provider and verifies payroll reports.

Verifies the payroll reports after receipt from the outside payroll processing provider.

Interfaces with the outside payroll processing provider to resolve any problems concerning payroll reports to include employee pay and/or taxes and deductions.

Answers employee questions related to calculation of their net pay and their time off balances.

Calculates and prepares manual payroll checks as required.

Processes wage garnishments.

Manages Employee 401K deferrals and contributions.

Keeps abreast of changes in wage and tax laws and changes in the processes required by the outside payroll processing provider.

Verifies and balances payroll summaries, W-2 and quarterly 941 and state returns.

Generates simple financial reports as directed by senior management.

Prepare standard journal entries related to assigned functional responsibilities.

Accounts Payable

Receive, review, prepare, and verify invoices and expense reports for accuracy and compliance with company policies.

Schedule and execute payments to vendors and employees.

Work closely with the accounting team and other departments to facilitate smooth financial operations and support month-end closing processes.

Assists in achieving greater efficiency and/or cost savings in payroll procedures by recommending improvements or changes to the Corporate Controller.

Supports external audits to include 401K, Worker's Comp, and year end financials.

Performs other related duties as required.

Qualifications:

Education:

High School Graduate or High School Equivalency. Bachelor's Degree in Accounting or Business Administration preferred.

Experience:

Minimum three years of experience in processing labor distribution and payroll as well as accounts payable preparation. Experience in government contracting is preferred, along with a working knowledge of union payroll and benefits.

At least three years of experience using Microsoft Excel at an intermediate to advanced level.

Core Competencies:

Work efficiently and competently with a variety of computer software such as Deltek accounting software, word processing, and spreadsheet packages such as Excel.

Working knowledge of processing an automated payroll system with an outside payroll processing provider such as PPI, ADP or Paylocity.

Working knowledge of Generally Accepted Accounting Principles.

Working knowledge of labor distribution. Analyze data, resolve problems and make decisions independently, using judgment and initiative.

Communicate effectively in both oral and written form with senior managers, department managers, supervisors, other employees and others contacted in the performance of this position.

Need to be able to produce accurate and correct data while being consistent in how this data is presented.

Work under specific timelines and deadlines to ensure critical functions are completed on time.

Knowledge of modern business methods and procedures, including online filing systems.

Work Environment, Physical and Mental Demands:

Typical office environment with no unusual hazards, prolonged sitting while using the computer and the telephone, constant use of sight abilities, constant use of speech/hearing abilities for communication, constant mental alertness. Ability to operate a computer to input and retrieve information and data. Ability to work flexible hours as required.

Arcata Associates is an

Arcata Associates

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Payroll Accountant