Job Duties Inviting all innovative and enthusiastic office management professionals! We are searching for our next Office Manager. This key role performs a wide variety of administrative functions and secretarial duties for a distributed team of professionals. You will use a variety of computer and web-based applications including MS Office, Excel, SharePoint, and Database management software. To be successful, you will use your talents and mindset to focus on exceptional customer service for both internal and external stakeholders.

This is a part-time role, 20 hours per week. Being onsite at our offices will be required each weekday. This position has become available due to a promotion.

Job Duties:

Weekday Office Operations
Greets and directs visitors.
Responds to telephone callers by answering routine questions and routing inquiries to appropriate team members.
Receives, sorts, redirects, and prioritizes incoming mail, packages and deliveries.
Maintains, monitors and orders inventory of office supplies.
Coordinates and initiates meeting arrangements.
Maintains office space for security, safety, and tidiness.
Directs important matters from various sources to appropriate department personnel.
Project Management Support
Receives, sorts, inventories, and prepares shipments of sample electronic devices for transport via DHL/FedEx/UPS to foreign countries, while tracking these shipments to ensure on time delivery.
Receives @type approval application requests from Project Managers, prepares the application, and ships the application to regulatory authorities around the world.
Maintains shipping trackers on SharePoint.
Designs and administers office procedures and processes. Evaluates and revises procedures as necessary to improve office efficiency.
In cooperation with subject matter experts, maintains and updates corporate documents (i.e. policies and procedures within the quality management system, organizational charts, and various announcements) and departmental files.
Conducts special project requests for online research and report development.
Maintains personnel files and works with external HR Consultant on assigned projects

If you are ready to join a team of innovators with a global reach, please submit resume and a cover letter explaining why this position is a great fit for your talents to hr@approve-it.net.

Minimum Education Required High School Diploma or GED plus as least one year of post-high school education.

College or technical education helpful.

Minimum Experience Required
Minimum 2 years Administrative Assistant experience required.
Strong communications skills for written, oral and interpersonal responsibilities required.
Excellent organizational and prioritization skills required.
Proficiency in the use of Microsoft Office Suite (especially Outlook, Word, Excel, Access, PowerPoint).
SAP & SharePoint experience is a plus.
Multilingual skills to support international team desired.
Experience using QuickBooks helpful.
Ability to prioritize tasks efficiently
Ability to identify and recommend improvements to processes and procedures
Ability to work within a team as well as independently

Working under general office environmental conditions, the incumbent must have the:
Ability to sit for extended periods and utilize close visual acuity for working with computers, etc.
Ability to see, hear, read and understand printed and audio communications from various sources.
Manual dexterity required to open packages and retrieve contents.
Ability to lift and carry items up to 20 pounds in weight.

Shift First (Day)

Number of Openings 1

Public Transportation Accessible Yes

Physical Required No

Compensation $24.00 - $28.00 / Hourly

Postal Code 55425

Place of Work

On-site

Requisition ID

6958

Job Type

Part Time

Job Benefits

Benefits package includes a variety of paid time off, insurance and savings options depending on weekly hours as described in plan documents.

Application Email

hr@approve-it.net

Approve-IT

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