Althaus Law is a firm that focuses its practice on estate planning and probate law. We are looking to find the right fit for our team in the form of a Receptionist and Office

Administrator who is capable of handling client phone calls, admin tasks, and office upkeep. This position would support our front desk team and Executive Assistant. The position will be in-person and full-time.

Before applying, please review and consider your alignment with our values. They are very important to our team, and we expect everyone to hold themselves to them. Our values are:

rovide honest services in an awesome and friendly work environment

ive back to the community; This means you will be expected to volunteer to help others

It's okay to have fun

rioritize and care for each other

Do the right thing and be a resource

Growth -- both personally and professionally

With those values in mind, other criteria we have are listed below:

Preferred

Notary

Experience in the legal field

xperience working as a receptionist

Experience answering phones

Requirements

Ability to communicate well with clients and other co-workers

Team-oriented

Exceptional customer service skills and ability to deal with individuals in crisis

Excellent verbal and written communication skills

Bilingual in English and Spanish

Strong organizational skills, attention to detail, and ability to manage a quickly growing firm

Proficient in Microsoft Word

Experience with Adobe Acrobat (pdf reader)

Ability to answer multi-line phone system

A sense of humor

Love of most animals, but especially dogs

Duties Summary

The primary responsibility of the Receptionist and Office Administrator will be to work directly with the Administrative Executive Assistant and front desk team, but also supporting the entire team. The main duties consist of managing phone calls, maintaining calendars, and keeping the office running smoothly. A more detailed, but non-comprehensive list, includes:

Manage front desk by triaging incoming calls, scheduling appointments, responding to emails, and greeting new clients

Make regular follow-up and reminder calls to clients

Check and responding to voicemails at least twice daily

Reschedule meetings if necessary to fill attorney calendars or to accommodate sick time

Provide a warm and welcoming environment for all clients and visitors of the office

Seat and offer refreshments to incoming clients

Brew coffee daily for team and clients

Handle general office duties such as scanning, copying, ordering supplies, and distributing mail

Manage incoming and outgoing mail: includes making post office runs, checking the firm's mailboxes (on premises), and distributing tenants' mail to their respective mailboxes

Scan and convert all closed paper files to electronic files

Maintain an inventory for office supplies and restock as necessary

Order office groceries as necessary

Grab lunches and catering orders for special occasions

Complete projects and assignments for the attorneys and paralegals

Complete conflicts checks for potential new clients

Manage attorney continuing legal education class requirements and ensure there is time calendared for such requirements

Witness client signatures on legal documents

Help establish community connections

Post flyers around the area for certain upcoming presentations

Act as the point of contact for venues that host certain presentations

Be present at tabling events in the community

Maintain cleanliness and appearance of front desk, lobby, and kitchen area

Comfortable walking team members dogs if they need breaks while people are in meetings

Feed, water, and clean the home of our office gecko

Excitement to take on new responsibilities as the role and the firm develops!

Salary and Benefits

The starting salary is $45,000/year. We also provide retirement plans, health insurance, PTO, dental/vision, and other benefits.

Steps to Apply

Please apply to this position by emailing your resume, references and cover letter directly to Jeff Althaus at contact@althauslaw.com{rel="noopener noreferrer" target="_blank"}. If you have any further questions about the firm, you can reach us at 720-340-2783. Thank you.

Althaus Law

Latest Jobs

Receptionist and Office Administrator