Altarum Institute

We are seeking a detail-oriented and experienced Procurement Specialist / Subcontract Administrator to manage the full lifecycle of procurement and subcontracting activities across the enterprise, ensuring compliance with internal policies, 2 CFR Part 200, FAR, DFARS, and applicable state procurement regulations. This role will oversee the full procurement lifecyclefrom sourcing and competitive bidding to subcontract administration and closeout. This includes managing vendor and subcontractor relationships, maintaining accurate documentation, and ensuring timely, cost-effective, and compliant acquisition of goods and services. The role also manages enterprise-wide purchasing needs and promotes strong collaboration with internal teams and external partners.

Responsibilities

Procurement Operations

Execute procurement transactions in accordance with the Enterprise Procurement Policy.

Manage procurement methods based on purchase thresholds (Micro Purchase, Simplified Acquisition, and Formal Procurement).

Prepare and issue Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs).

Collaborate with program managers, legal, and finance teams to align procurement strategies with project goals.

Ensure all procurement documentation (quotes, justifications, evaluations) is complete and retained per policy.

Vendor Management

Identify, evaluate, and onboard qualified vendors in collaboration with Cross-divisional team.

Perform suspension and debarment checks on all vendors prior to engagement.

Ensure timely resolution of vendor-related issues and disputes.

Maintain vendor records in the ERP system, including onboarding and offboarding processes.

Subcontract Administration

Draft, negotiate, and administer subcontracts in compliance with Enterprise policies and government regulations and requirements.

Prepare and issue RFPs/RFQs to potential subcontractors.

Ensure flow-down of prime contract terms and conditions to subcontractors.

Monitor subcontractor performance and compliance with contract terms.

Coordinate with project managers, legal, finance, and procurement teams to support project execution.

Manage subcontract modifications, extensions, and closeouts.

Maintain subcontract files with all required documentation, including selection rationale and pricing.

Compliance and Recordkeeping

Ensure procurement activities comply with 2 CFR 200 and other applicable regulations.

Maintain detailed records of procurement transactions, including method, vendor selection, and pricing.

Support internal and external audits by providing procurement documentation as needed.

Adhere to document retention schedules and confidentiality requirements.

Qualifications

Education & Experience:

Bachelors degree in Business Administration, Supply Chain Management, or related field.

8-10 years of experience in procurement, contract administration, or supply chain operations.

Required Skills & Abilities:

Experience working in Federal and State contracting.

Knowledge of federal procurement regulations (FAR, 2 CFR Part 200) and best practices.

Motivated self-starter with demonstrated ability to effectively work independently and collaboratively as part of a team

Develop, execute, monitor, and drive process improvements

Experience with ERP systems (e.g., Costpoint) and procurement software.

Strong analytical, negotiation, and communication skills.

Ability to manage mul

Altarum Institute

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