We are seeking a Property Management Administrative Assistant to become a part of our team! A beautiful, gated community in Estero is seeking an onsite Administrative Assistant.

General Purpose:

The Administrative Assistant is an administrative professional who assists our Community Association Manager. The position requires a person who will conduct themselves in a professional manner while cooperatively assisting the CAM with the daily operation of the client association by handling correspondence, questions, concerns, telephone, and general office duties with speed and professionalism.

Responsibilities:

Proactive communication with residents, vendors and visitors

Assist association manager (CAM) with the organization of the day-to-day projects

Organizing, writing and sending written correspondence, violation letters and general correspondence as directed by the manager

Perform data entry and use software programs

Manage database records

May require research skills to troubleshoot customer questions, problems or tasks given by the manager

Preparing reports and spreadsheets as directed by the manager

Keeping track of meeting notes and typing minutes when requested by manager

Assisting with client mailings as instructed by the manager

Attend meetings when required by manager

General office duties which include but are not limited to: fielding telephone calls, drafting letters and emails, scanning documents, copying documents, faxing documents, gate system information, filing, and any other office duties required for the job

Qualifications:

Strong written and verbal communication skills, organizational and customer service skills are essential.

Two years of administrative experience with ability and willingness to obtain a CAM license within 6 months of hire

Property Management experience a plus

High school diploma and/or equivalent to diploma

Must be a self-starter who is able to multitask effectively.

Excellent interpersonal communication and problem-solving skills; must be able to confidently deal with a wide diversity of people

Commitment to great customer service, continuous improvement, honesty and integrity

Proficient in word and excel, and the ability adapt and learn new computer programs

Ability to develop and sustain positive and co-operative working relationships with a broad variety of managers, co-workers, clients, owners, vendors, and attorneys within the field

Drug Free Employer

Background Check Required

Full time benefit package

Alliant Property Management

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