contract administrator

Are you looking for career opportunities within a global growing real estate company?

Then you might be our next contract administrator.

Join us and be a part of our journey.

job description We are looking for an organized, inquisitive and proactive

contract administrator to assist in managing the lifecycle of service contracts and supporting vendor activities.

This role is essential to ensure all contracts comply with internal policies, track contract status and expiration dates, and coordinate approvals across departments.

This role also involves maintaining accurate vendor records, monitoring compliance documents, and serving as a point of contact for vendor inquiries.

Strong organizational skills, attention to detail, and proficiency with tools like Excel and contract management systems are essential for success in this position

key responsibilities contract management

coordinate with internal departments operations, construction and finance gather required information and documentation

prepare bid packages and support procurement processes by issuing RFQs

draft, review, and revise service contracts

maintain organized, permanent files of all contract documentation and correspondence.

ensure all contracts and purchase order agreements are properly executed and comply with internal policies

track contract status, monitor contract expiration dates and ensure timely renewals or terminations

administer contracts throughout their entire lifecycle, from execution to closeout or renewal.

compliance and risk management

approve and manage vendors

maintain accurate and up-to-date records

track expiration dates for contracts, certificates of insurance, and other vendor documents

ensure accurate procurement records and contract documentation

reporting and support

help improve contract templates and streamline workflows

analyze procurement and data to identify trends, risks, and cost reduction opportunities

monthly reporting

projects as needed

who you are

excellent attention to detail, especially around document management, compliance tracking, and deadlines

thrives on data, process improvement, cross-functional collaboration and has a strong attention to detail

familiarity with contract language

proficient in Microsoft Excel and document tracking systems

experience with industry platforms like Yardi, Procore, or procurement/ERP systems is a plus

strong communication and organizational skills, with the ability to work with multiple teams and vendors

how to apply Apply with a copy of your resume.

Akelius offers

salary range USD 75,000 to 90,000

competitive benefits with generous employer premium contributions

100% paid short and long term disability, as well as Life

401k with match

annual fitness benefit

internal industry specific education and training

offices in central locations with a high-quality working environment

social events and volunteer opportunities throughout the year

company summit every second year

about Akelius Akelius acquires, upgrades, and manages residential properties.

Akelius owns rental apartments in the metropolitan cities New York, Boston, Washington D.C., Austin, Ottawa, Montreal, Quebec City, Toronto, London, and Paris.

Akelius

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contract administrator