Project Accountant / Accounts Payable hybrid role in Burlington, MA

About AHA

For over 35 years, AHA has successfully worked with owners, operators, Fortune 500 companies, Ivy League schools, top real estate developers and award-winning architects. We have relied on our passionate team of experts to deliver more than 500 million square feet of high-performance facilities throughout the U.S.

We are Consultants and Advisors first, focusing on clients' vision and success during and beyond the project. Our services range far beyond MEP design. From strategic concept development to first class, innovation design...beyond engineering.

The role

The detail-oriented Accounts Payable & Project Accounting Administrator supports our financial operations. Reporting to the Controller, this role is part of a five-person accounting team. This role involves assisting with project accounting, managing accounts payable processes, and ensuring accurate and timely billing. AHA has a hybrid schedule with three days per week in the Burlington MA office (Monday, Wednesday, Thursday).

Essential Duties

The following skills and duties are necessary to perform the job successfully but are not all inclusive:

Project Accounting & Billing (60%)

Assist with project setup and ensure accurate financial tracking in Deltek VantagePoint.

Prepare and submit client invoices based on contract terms and project milestones.

Monitor outstanding invoices and follow up on collections as needed.

Support project managers with budget tracking and financial reporting.

Ensure compliance with contract requirements, including proper documentation and cost allocations.

Accounts Payable (25%)

Process vendor invoices, ensuring accuracy and compliance with company policies.

Review and reconcile statements from vendors and subcontractors.

Prepare and process payments via ACH, checks, and wire transfers.

Maintain organized digital and physical records of transactions.

General Accounting Support (15%)

Assist with month-end closing processes, including posting entries and reviewing reports.

Collaborate with internal team members to ensure financial data accuracy.

Support audits by preparing the required documentation.

Assist with check deposits.

Other tasks as requested.

Qualifications (Required):

Associate or bachelor's degree in accounting, finance, or a related field (or equivalent experience).

Minimum of five years' experience in project accounting, or related finance roles.

Minimum of two years' experience in accounts payable,

Proficiency in accounting software (e.g., Deltek, QuickBooks, or similar) and Microsoft Excel.

Strong attention to detail, organizational skills, and ability to meet deadlines.

Excellent communication and interpersonal skills.

Ability to work independently and collaboratively in a team environment.

Experience with Excel and Deltek.

Qualifications (Preferred):

Experience in engineering, architecture, construction, consulting or professional services environment

Experience with Deltek - Vantagepoint Version

Why AHA?

Transparent "Path to Partnership"

Full benefits, including health, dental, vision, life, disability and student debt repayment.

Paid holidays, vacation/sick time, and parental and medical leave.

Annual 401(k) contribution

ESOP

Professional development and tuition / certifications reimbursement

Hybrid work schedules, including early Fridays year-round.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Staffing Firms Notice - AHA does not accept resumes from staffing firms unless there is an agreement in place - please refer to AHA website.

AHA Consulting Engineers

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